The Technical Manager must create and maintain inventory details of an Information System. Many inventory details will require collaboration with one or more Data Stewards depending on the Organizational Data within the Information System.

Information Systems must include inventory elements 1 through 7. Mission-Critical Systems must include all inventory elements listed below.

1. System name
2. Function and purpose of the system
3. Technical responsibilities for each of the following roles as defined in the Georgia Tech Data Governance & Management Policy. Include name, title, unit, and email address.
   1. System Owner
   2. Technical Manager
   3. Data Administrator
4. Functional responsibilities for each of the following roles as defined in the Georgia Tech Data Governance & Management Policy. Each role is required for each Data Domain of Organizational Data within the Information System. Include name, title, unit, and email address.
   1. Data Trustee(s)
   2. Associate Data Trustee(s)
   3. Data Steward(s)
   4. Associate Data Steward(s) (where applicable)
5. Data categorizations representing the Data Domains and their Data Elements within the Information System
   1. Data Management Categorization
   2. Data Protection Categorization
   3. Data Regulation Categorization
6. Location Country, including location of the server, backups, processing, etc.
7. Data availability (see Procedure below)
8. Any methods being applied to sustain data quality
9. User and technical guidelines for proper use and reporting
10. Contingency documentation
11. Special data retention and disposition requirements
12. Any important relationships and/or dependencies in business practice and reporting between systems
13. Process flow diagrams

The Technical Manager must communicate to Data Users details about an Information System’s data availability. This communication must include:

1. The periods of time an Information System is typically available
2. Expectations of uptime (i.e., percent of time data is available), where appropriate
3. Modes of access supported for the Information System (e.g., type of device, type and version of web browser)
4. A documented communications plan and channel around both planned and unexpected system downtime. For Mission-Critical Systems, this must be through a communications channel approved by the Data Governance Committee.
5. A publicized method for Data Users to report an unexpected lack of availability of an Information System. For Mission-Critical Systems, this must be through a method approved by the Data Governance Committee.

The Enterprise Systems Inventory can be found in the Business Application Catalog (GT Login Required). This is a living document that will be periodically updated as new Business Applications are identified.

Note: This inventory does not include supporting IT Applications (e.g., Microsoft 365) at Georgia Tech.

The OIT service found at https://status.gatech.edu.

The OIT Enterprise Service Desk should be contacted via https://techsupport.gatech.edu, email (support@oit.gatech.edu), or telephone (404-385-5555).